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What apps do you use to organise your life (and how many of them did you build yourself)?

When I was eleven years old, in 1989, I built my first "mobile app".

It was a grid of LEDs and diodes in a little wooden box. I used a DIP switch to select the day of the week, and it would tell me which things I had to put in my schoolbag that morning.

These days, I'm doing more or less the same thing. I wake up, check my sleep score and weigh myself on my Withings scale, have a coffee and then strap on my MYZONE belt and start my Fitbod app. I work out for an hour. Some days I run for 20 minutes, tracked by my Apple Watch.

I sit down for breakfast (fruit) and am reminded by the Good Habits widget on my home screen to take my vitamins. I check this off and note my daily reminders to "be kind" and "smell the roses" (this is an attempt to shake me out of my work-dominated consciousness at least once a day).

I shower (first hot, then as cold as I can get it, to get my brain in gear), get dressed and get on my bike to my studio five minutes away.

I open up my laptop and go to Donegood which tells me the first thing I need to do today. A typical day will have a time-boxed sequence of tasks: write for 15 minutes (anything... this post, for example!), 20 minutes dealing with email and other messages, 20 minutes admin (miscellaneous unpredictable tasks that could take 10 seconds or multiple days to complete) and then my Should Do list (a list of things that I know, in my heart of hearts, that I should be doing, even if I don't currently feel like it).

I see my tasks one at a time. One daily task is to add all the random ideas I've had the previous evening into my lists so that I get presented with them as a priority sooner or later.

I track every second I spend working.

I go home for lunch and come back for the afternoon's work. At a random moment during the day, my phone will ping me to ask "How are you?". It's Changes asking me to track my happiness. This gives me a long-term record of what I consider the most important metric: whether changes I have made to my life are making me happy.

While I am working I'll often be using some combination of apps that I have created to make my life easier. Shoot is a camera and telestrator app that lets me use my iPhone or iPad as a webcam when I'm recording videos or live streaming. Beat Sheet is a script editor, teleprompter and controller app that makes helps me to record live videos to camera. I'll use my Coda doc to brainstorm and schedule content. I might use my script to timeline app to convert a video script into a Final Cut timeline.

If I decide to play some music on Twitch I'll use Easy VJ to add visual interest to my live streams. I'll use my Twitch bot to manage my stream description and tags. If I want to add a new song to my roster I'll use my Deluge apps to load audio stems and MIDI onto my hardware sequencer.

In the evening I get home and am reminded by Good Habits that I need to meditate. I don't meditate for long (15 minutes) but I try to do it every day. I stick my phone on a tripod and use Sit Still to encourage a disciplined, self-supported posture.

Different days will have different schedules - I use Mondays to work on whatever I've been thinking about the most over the weekend. Thursdays are a "free swim" where I am allowed to code whatever I want to code to scratch my latest itch or create a new feature requested by one of my users. The rest of my time is supposed to be spent on marketing. Week-to-week it's a gradually evolving but very consistent routine.


So that's me. Do you have a similar approach to life? Or do you find this whole thing preposterous?

posted to Icon for group Productivity
Productivity
on August 3, 2022
  1. 4

    Really exciting read Michael, I love your first "mobile app". And a lot of great resources.

    I'm a minimalist, so the fewer apps I need to use, the better, but it's difficult using a few apps if you want great quality.

    I have 2 main apps I use every single day.

    1. Planzer.io - My product I built to help me better plan my day and handle my freelance clients by pulling in tasks from other project management software. it saves me a great deal of time.

    2. Stack browser - This one is so awesome for me. It's a browser, but at the same time not. This one collects the tools I use in one app. On top of that, it has a lot of awesome features, but the main feature is the browser aspect.

    1. 1

      Cool, I'll have a look at both of these!

  2. 1

    I'm trying to build one for myself as I've found few "challenges", like holding all the notes in one place (in form of zettelkasten/evergreen notes + daily journal), mood tracking, energy tracking, emotions tracking (my mental health homework), hexagon of happiness (splitting live into 6 categories that must work together), habit tracker, news feed tracker, bookmark organizer, life goals, time tracking, simple todo list (yeah, I've found todo.txt valuable), expenses tracking, and everything I can imagine tracking - everything in one place and in one app available as web app and on mobile (probably as PWA) - just to measure and improve myself.

    1. 1

      Thing is, each different type of activity will have different requirements, so at some point it makes more sense to allow your navigation hierarchy to reach one level above a "central application" - that is, into the choice of apps on your phone, desktop or browser.

      I understand the desire to consolidate but I would warn against trying to create a single tool where you keep absolutely everything. It will be difficult to build and maintain, highly idiosyncratic to your own personal requirements and will be a huge productivity time sink!

      That said, maybe you can achieve what you want using Coda or Notion..? I've been using Coda for a while as a way to work with relational data in a document format. This solves a lot of problems where a simple spreadsheet is insufficient but I need to to stop myself starting up a new web or mobile app.

      Sometimes a manual step to consolidate data into a report can be a helpful step in making sense of your activity. So if you have to export happiness or habit data or copy-paste something from your bank account once in a while, it's not the end of the world.

      I appreciate the dream of a unified, consolidated dashboard / tool / everything-you-need-in-one-place, but if you focus instead on building individual pieces of clearly-defined software (with interoperability features like data export or cloud sync), you'll have a better chance of other people taking an interest in what you've built (if that's something you want?).

      1. 1

        Yes and no. I just don't want to have separate application for the same thing - organizing myself.
        Also, I don't see a problem to build it in a form of separate "subapplications", that can be used independently.
        On the other hand, I want to use it as a playground for exercising some technologies that I have no opportunity to use at work at the moment.

        1. 1

          Yep fair enough. I'm always doing this too - always good to have a project on which to learn some new tech. Ironically when I built Donegood I forced myself to use tech I was already largely familiar with (React, Redux + REST APIs) but now hugely regret not learning Phoenix LiveView first!

          Good luck anyway! :)

          1. 1

            Thank you.
            Right now I see there is a lot topics I could describe on my blog (problems I've encountered during development)

  3. 1

    I'm using my own tool, Vikunja to organise pretty much everything these days. I have various lists in it for different projects and add new tasks to them whenever I think of them. Reminders and due dates help to remind me later to do the tasks.

    1. 2

      We sure do love building task trackers in this community... :)

  4. 1

    I spend most of my time in emacs and use org-mode for journalling, notes, to-dos and agenda tracking. The rest of my time I spend in Chrome so I built BrainTool as a bookmarks and tabs manager to unify my online resources and places with the rest of my knowledge base and allow me to keep everything in a sync org-mode file. Plaint text for the win IMO!

    Here's a writeup and video from a few months back:
    https://braintool.org/2022/01/28/Browser-based-Productivity-and-pkm-with-emacs-org-mode-LogSeq-and-BrainTool.html

    1. 1

      I've gone back-and-forth on plain text over the years.

      I love having a Git change log but sometimes I want to be able to think about something without needing to engage my "coder brain".

      All the blog posts and newsletters on my site goodtohear.co.uk is all powered by source-controlled markdown files, but in subsequent projects like squares.tv I have opted for building more traditional CMS tools built into the website so I don't have to redeploy the entire codebase every time I change a comma.

      The main problem I was trying to solve with donegood was to mitigate the cognitive overhead caused by having way too many tasks in front of me in any given moment- a feeling that is triggered when I look at your Emacs workflow! Where possible, I prefer to minimise the number of choices I have to make on any particular day.

      But I do like me some plain text, I appreciate the appeal. But sometimes I want things to be a little more comfortable and pretty!

  5. 1

    Very interesting! I really like the concepts behind some of the apps you're using around being kind to yourself, checking in with your mood, etc.

    For me, I only use 2 apps and 1 physical notebook everyday.

    1. Sidekick - My own product. I built this to block distracting sites while I'm working.
    2. Google Drive - houses all my things
    3. My physical notebook - to journal and jot down all random and scattered thoughts.
    1. 1

      I’m definitely a fan of the physical notebook! I love my Leuchturms.

      Interesting to see how different people approach productivity apps. I don’t know that I could honestly say what my long term goals even are…

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